Email Archive Best Practices Reports

Regulations such as HIPAA, SEC rule 17a-4 and NASD rule 3010 have illustrated the need for many organizations to commit to implementing long-term indexing and archiving of Email and Instant messaging conversations. Important to these regulations is the timely extraction of messages that meet a regulators criteria.

Similarly, any organization who has received a legal discovery request against their email and IM files knows the importance of timely extraction of this information. In the past this has involved gradually crawling through users mailboxes, rebuilding email servers from backup tapes and then hoping that you have been able to find all of the personal archives sitting out on user desktops to have the confidence to commit you are compliant with the Discovery request.

And finally, mailboxes sizes. The user-friendliness and ubiquity of the email client means it is very easy for users to use the email system as their personal electronic document filing system. It is functional, easy-to-use and easy to find items. But the cost of storing all this information becomes prohibitive, mailfiles get corrupted, backups and restores take longer.

For all these situations, thankfully, there is a better way! Best Practices suggest maintaining an archive, regardless of size or industry to enable a considered, timely response to legal discovery requests, an effective way to provide storage relief to the email system and a watertight mechanism to meet regulatory demands.

Why read these white papers? Because the choice is overwhelming...

Do a Google search on Email Archiving, there is no shortage of potential email archiving solutions available. Gartner Inc. predicts that the worldwide market for e-mail archiving software will grow from $89 million last year to $883 million in 2009. Many software and storage vendors seem to be emphasizing the regulatory requirements of email archiving to capture every email and Instant Message and how quickly you will be thrown in jail for not complying. So who do you trust? How do you choose a solution that is right for you?

These Best Practices papers aim to leverage ReSoft's significant experience in providing professional services and solutions that have helped many organizations to define & implement policy-based archiving & discovery systems across industries and sizes.

Although the business issues are common between Microsoft Exchange & Lotus Notes, the implementation approach is different, so we offer two white papers.

Choose to Download Email Archiving Best Practices White Papers for

Lotus Notes
Microsoft Exchange

Other White Papers Available:

Email Discovery: Lotus Notes, Microsoft Exchange, Outlook PST files
Email Traffic Analysis & Performance: You can't manage your email until you measure it.