DataMotion SecureMail policy based encryption gateway scans for Regulatory, HIPAA compliant email

Strengthen compliance by triggering encryption on outbound email

Policy Based Encryption Demo/Webinar requestSecureMail Gateway safeguards sensitive email messages by automatically scanning all of your company’s email for Compliance, and applying policy based encryption.


Encrypting sensitive email is a legal requirement for regulated industries such as ensuring HIPAA compliant email. But busy people may neglect to secure sensitive mail for any number of reasons making you vulnerable to non-compliance and its consequences. You need an encryption service that is smart enough to correct human error to protect you, your partners and your clients.


SecureMail Gateway is an intelligent monitoring solution that provides a security safety net. It scans all of your outbound email and attachments for sensitive content as defined by your policies. Messages that qualify for secure handling are identified and routed for encryption. SecureMail Gateway automatically checks that communications comply with your most current policy rules and relieves employees of the need to be up to date on multiple regulations and policies.
SecureMail Gateway’s filtering is more precise than other systems because it doesn’t rely solely on simple pattern matching for screening.  The Gateway scans and filters outbound mail for exact matches to customer account numbers or other data attributes specific to your organization. The Gateway can also notify senders when their messages have been sent securely which helps to educate employees and reinforce company policies.


  • Strong encryption
  • Easy to install, use and maintain. Be up and running in a day
  • Automated account provisioning
  • Ad hoc and automated reporting 
  • Three types of outbound mail filtering
  • Custom data matching
  • Industry-specific lexicon rules
  • Regular Expression rules
  • Ability to scan over 300 different file attachment types for sensitive content such as PHI, Social security, and Credit Card Numbers
  • 100% compatible with on-premise or cloud-based archiving systems 
  • Leverages existing content filtering (DLP) systems


  • Improve Compliance – Minimize exposure to regulatory violations
  • Cost Containment – Cut costs of faxes, printing, postage, and courier services
  • Increase Customer Loyalty  –  Build consumer trust and loyalty by demonstrating commitment to protecting their sensitive information 
  • Improve Service and Contain Costs –  Harness the convenience of email and the power of cloud computing
  • Minimized Business Risk – Protect your brand and reputation by preventing data leaks
DataMotion Secure Email for Outlook and Lotus Notes gives Outlook secure email capabilities

Secure Contact US  - web demo requestAdd the "Send Certified" button to your e-mail client toolbar and begin sending Lotus Notes or Outlook secure email to any internet user.  When a message should be sent securely, just click "Send Certified".  If it does not need to be secure, just click the standard "Send" button.  It's that easy.

Send Certified for MS Outlook     Send Certified for Lotus Notes

  • One-click security for your e-mail and attachments
  • No special software needed to securely read your message
  • Oops feature retracts sent messages before recipients have read them
  • Receive notice when messages were actually opened
  • Gives secure email for Outlook and Lotus Notes clients
  • Determine when your message will expire
  • Integrates with our third-generation, patented DataMotion SecureEmail Software
DataMotion Secure Large File Transfer manages FTP

Secure large file transfer

secure large file transfer web eval requestWhen users need to transfer large files with their partners and customers, they typically turn to the email system as the natural choice.  But most email systems restrict file size so it would then involve a clumsy File Transfer Protocol (FTP) process, often with unnecessary input from IT.  These options are usually insecure and difficult to administrate, especially for one-off ad hoc secure transfer requests. This results in delayed business processes, and creates bottlenecks for critical data flow. Knowledge workers need tools to transfer large files easily and securely. IT departments need tight security to ensure regulatory Compliance, and need visibility to enforce policies and monitor service level agreements.

DataMotion managed Secure, LargeFileTransfer solution gives your organization the tools to easily and securely transfer large files with coworkers, customers, and partners. It accomplishes this while providing the visibility and Governance to track and monitor all file transfer activity.

secure file transfer

Key Features:

Secure File Transfer

  • User-to-user transfer, up to 2GB
  • Integrated encryption – no separate key management
  •  Centralized administration
  • End-to-end tracking and reporting
  • Web, SFTP, LFT upload/download. Automated download tool.
  • Active Directory SSO
  • APIs for integration with applications, portals and systems
  •  Public or private cloud
  •  Integrates with DataMotion SecureMail  Configurable file expiration
  •  Cobranded web portal

Managed File Transfer

  •  Includes all the features of Secure File Transfer 
  • System-to-system, user-to-system transfers 
  • No scripting/custom development required
  • Unlimited file size
  • File directory monitoring and email job triggering
  • Integrated conversion engine
  • Unix/Linux, Windows server and mainframe support
  • Fully compatible with archiving systems
  • Push or pull delivery 


  • Increased Productivity - Knowledge workers are empowered to send and receive large files without delays imposed by manual FTP uploads and password coordination.
  • Increased Customer Satisfaction - Meet your service level requirements, and increase customer satisfaction and retention
  • Fast deployment - FileTransfer leverages existing IT infrastructure by integrating seamlessly with existing messaging or disparate systems. Installation and training time are minimal so you can focus on more important business priorities without exhausting resources.
  • Reduced Risk - FileTransfer reduces your exposure to policy violation, litigation and penalties.
  • Compliance - Exchange information with full confidence that files remain secure and compliant during transit and in storage.
  • Trustworthy communication with your customers and partners - With robust encryption and easily-tracked delivery paths, you can send sensitive information with confidence
  • More Control - FileTransfer governs your information by tracking and gathering info about messages every step of the way. This enhanced visibility helps you improve business processes and make better business decisions.
  • Immediate cost containment - cut costs associated with IT resources for ftp servers, training, support, also printing, faxing, and postage for a fast return on investment.
  • Simplicity - Have all your users securely exchanging information within hours

How It Works

Additional Technical Data:

  • Offered Hosted or On-Premise
  • 2GB maximum file size
  • Webportal secure upload/download
  • Automatic file download
  • Windows, Mac, Linux, and Unix support
  • IE, Firefox, Chrome, Safari, Opera
  • HTTP/S, POP3/S, SMTP/S Protocols
  • Supports Windows XP or higher, Windows Server 2000 or higher
  • Multi language support
  • 30 day default message expiration
DataMotion Secure Contact Form gives you website contact form security

URL link from your Email signature or Contact Us web page to the secure form

Enhance your ability for customers to safely send you sensitive information with the Secure Contact.

  • Integrates with your website and persoanle email signature files in seconds just by pasting an HTML link
  • Simple contact form security for privacy and Compliance needs
  • Uses the branding of your website for seamless integration
  • Enables your website visitors to send private, secure messages to you
  • Allows your designated employees to securely reply to those questions
  • Ensures Compliance with HIPAA, GLB and SEC privacy regulations
  • Software-as-a-service requires no coding on your current website.

While most organizations are focused on securing their existing email system, how does an organization provide for their patients or clients to ask a question to a doctor, mortgage loan specialist, pharmacist, billing dept, or, to submit a tax returns or a lab report via email securely? And, how do you send a secure reply?

Secure Contact is an ideal solution to enable privacy Compliance by simple URL link integration with your web portal on the Contact Us page.

Email and the Internet is a most efficient and cost effective communications tool for your patients, customers and the community you serve. The vast majority of web sites include a Contact Us or Info@ link allowing individuals to ask a question or request clarifications. However, the questions are almost always communicated in plain text format to you.  And there is no mechanism for your organization to respond securely to these inquires securely, for example, to include the client's medical or financial information.

Secure Contact Us can enhance your Contact Us page by adding a simple URL that provides a login screen for the user to sign in (or, register if a first time user). After login, the user can submit the question to the right department (such as customer service, nursing, billing, pathology, accounts etc.) from a pull down menu. The appropriate department will receive the question securely and respond with detailed comments via the same secure path. The user is notified, via email, that his/her question has been responded to, and can login again to retrieve the response.

Secure Data Transfer Suite

The contents of the questions are secure, the responses are secure. End-to-end security that requires no training for patients, no software to be installed and no IT support.


  Includes SSL encryption and Password Protection
  The department employee can respond securely
  Requires no additional hardware on your network
  No Patient training, no IT support
  All contents and PHI are secure end-to-end
  Up and running on your website in one hour







Copyright DataMotion Inc.

DataMotion Simplified Managed File Transfer

DataMotion FileTransfer is a powerful yet simple solution for enterprise-wide secure managed file transfer, easily allowing you to streamline workflows while managing and controlling all file exchanges.

File Transfer Challenges

File transfer brings many challenges. – supporting numerous custom scripts, tracking and reporting on ad hoc exchanges, proving a file was actually sent or received, connecting disparate systems that were never meant to talk, keeping everything secure and compliant – all while making sure you are keeping costs down.

File Transfer Without Complication

DataMotion FileTransfer simplifies file exchange with a straightforward, results–oriented approach to easily describe and manage your transfers – no custom scripting needed. Business processes are more efficient. And it’s done in the cloud, saving you time and money.

Through a simplified approach, employees, partners, customers, mainframes and servers can easily exchange the sensitive files they need more efficiently, reducing costs and exposure to Compliance violations. With no need for custom scripts or folder permissions for each workflow, it’s easy to get up and running quickly and even easier to support. Centralized tracking and reporting provide visibility into all exchanges – making it simple to prove Service Level Agreements and demonstrate Compliance. It’s streamlined, secure and smart.


DataMotion File Transfer

Key Features:

  • Offered in the cloud or on premise
  • Cobranded web portal
  • Send and receive large files
  • No special software needed to upload or download files
  • File directory monitoring and email job triggering
  • Integrated conversion engine
  • Integrated encryption – no separate key management
  • Configurable file expiration
  • Centralized, remote administration
  • End-to-end tracking and reporting
  • Fully compatible with archiving systems
  • Active Directory SSO
  • APIs for integration with applications, portals and systems
  • Integrates with DataMotion SecureMail


  • Up and running within a day
  • Data transfer design maps to your actual business processes
  • Supports transfers between people and machines
  • Enables ad hoc and scheduled transfers in one solution
  • No scripting or custom development required
  • Overlays your existing systems - no rip and replace
  • Leverages tools your partners and end users already have in place
  • Supports existing job schedules

 Additional Technical Data:

  • Standard-based encryption: AES, SSL, SSH
  • Transport protocols: SFTP, FTPS, FTP, HTTPS, SMTP, POP3, TLS, SSL
  • Windows, OSX, Linux, Unix and z/OS support
  • Extensive browser and email client support
  • Smartphone and tablet support
  • SAS70 Type II Certified data center

Contact Re-Soft today to get help!


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