Active
Folders Content Manager is an application that searches the
Exchange information stores (public and private) for content
matching the search criteria set by the administrator. The
message and attachments are searched by an NT / Win2k service
that is installed on a dedicated server or installed on the
Exchange server.
What to
search for
Active Folders provides a
simple and effective method of creating criteria (policies).
These polices are stored for running at other times, as are the
results of each search, meaning Active Folders becomes a great
comparative tool for the effectiveness of epolicy in your organization.
Setting up
polices is achieved using an intuitive and flexible interface
All message criteria can be
searched upon such as creation date, size of attachments and of
course key words. The policies themselves are schedulable and can
easily be set to search at times of low utilization.
Where to search
The entire public and private
information stores on both Exchange 5.5 and Exchange 2000 can be
searched if needed. Alternatively you will be able to search by
selecting distribution lists, meaning you can search in more
specific areas. By setting folder criteria in the search you
will be able to further narrow it by for example, only searching
the sent items.
Active Folders Content Manager
version 3.3 allows you to search not only the message body but
also attachments (office documents), making this a flexible
approach to reducing your liability and securing your Exchange
system.
What actions to
take
Many of the policy runs that
are undertaken simply report back the items that meet the
criteria. After the completion of each run the results are
stored so they can be examined at a later date using a tool such
as Microsoft Excel©.
Other searches may require
actions on the matches other than listing them. All actions that
Active Folders Content Manager can perform are
- List the items that match
- Copy the items that match to
a public folder
- Move the item to a public
folder
- Move the item to the deleted
items folder (mailboxes only)
- Delete the item. This is a
hard delete as the item will not even exist in the dumpster
at this point
The
growing usage of public folders in Exchange Server messaging
systems is creating difficulties for e-mail system
administrators in many large organizations. The headaches are
likely to become more severe: public folder usage is set to
increase rapidly as a result of Microsoft positioning Exchange
Server/Platinum public folders as a cornerstone of its knowledge
management strategy.
The problem for administrators is
that there has been no easy way of monitoring, tracking and
controlling folder usage and content, which has implications on
storage capacity and upgrades; replication of information
between sites; security; and folder permissions.
Active Folders from C2C Systems
provides a toolkit to address a variety of public folder and
server-based mailbox issues.
