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Archive One Policy is an archiving, retention and retrieval
management application designed to extract email from Microsoft Exchange
mailboxes and PST files. It is designed for organizations that need a robust
system that helps meet company needs for mailbox size management and email
retention by individual user, by specific project and by team.
Archive One Policy will help with:
- Enforcing company email control, archive, retention, compliance and
retrieval requirements.
- Ensuring the company email information store is indexed, archived and
stored effectively.
- Improving the Exchange email server performance by ensuring only the
optimum levels of messages are held on the Exchange server.
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Content specific archiving. Option to specify what to
archive by content, and select a (common) repository where those with rights
can access archive. Useful for client services organizations e.g. law firms,
departmental projects etc.
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Drag and Drop' archiving to accommodate emails that
users want to archive immediately, or which may be exceptions to the central
archiving rule-set.
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Reducing legal risks by retaining and recovering copies
of e-mails.
- Providing a flexible and adaptable email archiving structure, economical
and scalable from tens to thousands of users.
- User level search and retrieval of archived email messages increasing
productivity.
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Choice of Outlook Client or Outlook Web Access retrieval
from the archive; either option provides equal archiving functionality.
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Multiple repositories with independent retention periods.
For example, companies can archive finance e-mails/mailboxes on a daily
basis and retain for seven years, archive manufacturing e-mails/mailboxes
weekly and retain for 20 years and archive HR e-mails/mailboxes every other
day and retain for three years.
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Support for laptop users. Sales and other on-the-road
users can access their archived e-mail even when not connected to the
archive system.
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PST archiving option. Discovers and archives all PSTs
known to Outlook mailboxes, local, central and on laptops.
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Fast, user-level search and retrieval. The interface
significantly reduces time of manual searches and an administrator does not
need to be involved in search for archived email.
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Fast installation, easy to manage. Step by step install
and easy to use GUI.
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Integrates with leading storage management software.
Archives to a variety of near-line or offline storage media as appropriate,
either directly or through storage management software applications such as
HP OpenView Storage Data Protector, CA BrightStor ARCserve Backup and QStar
HSM.
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Efficient use of storage. Stores archives in standard
compressed format and restores messages to original status without
intervention, for efficient use of storage.
Archive One Policy PST Option:
- Discovers all PST files known to Outlook Mailboxes.
- Scheduled or exception driven processing.
- Archives messages and attachments from PSTs according to centrally
controlled criteria.
- PST messages and attachments indexed and archived as per all other e-mail
data.
- Message links installed in PSTs for user discovery and recovery of
messages.
- PST compaction to recover space.
Archive One Policy - Federated search
The Federated Search Provider allows Microsoft Search Server 2008, Microsoft
Search
Server 2008 Express, Microsoft Office SharePoint Server 2007 (MOSS) and Internet
Explorer’s “custom search providers” to pass search queries directly to
Archive One and
display returned results, making it fast and easy to connect to archived email
data;
- A Search Connector, which allows search servers such as Microsoft Search
Server and
Windows Search access to the Archive One index in order for them to build
index data
within their own servers for the fastest corporate data searching for the
users;
- A Google Search plug-in for search access to the email archive from Google
Desktop
and Enterprise;
- Support for the OpenSearch v1.1 standard which allows any application
supporting
this standard to gain access to the archive data.
Archive One allows integrated searching within
many
Desktop and Enterprise Search Engines
Integration with your storage infrastructure.
Built with low Total Cost of Ownership as a prime objective,
Archive One Policy supports the existing email and storage architecture to
protect your investment to date, allowing these to form the basis for email
archiving. Archive One Policy can archive to a wide variety of near-line or
offline storage media as appropriate, either directly or through industry
standard storage management software such as HP OpenView Storage Data Protector,
QStar and CA Brightstor.
Architecture
System
Requirements
Archive One Policy operations, retrieval and reporting, is
controlled by a MMC based system available to administrators and web based
search, discovery and retrieval for end users.
Archive One Policy supports Microsoft Exchange 5.5, 2000, 2003
& 2007. Archive One Policy requires Win2000 server or later.
A single Archive One Policy server can process multiple Exchange
servers in the same Exchange Site.
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