"This product is a Plaintiff's attorney's worst nightmare: Documented proof that a company implemented and required compliance with a set of policies."  Dorsey Morrow, Corporate Attorney

e-Minder will protect your company or organization against costly litigation due to offensive employee behavior. This Policy Management Software package enforces all company policies, by periodically reminding employees of the policies and prompting them with agreement dialogues.

SC Magazine rates E-Minder

Offensive behavior creates a hostile work environment, subjects companies to potentially ruinous legal liability, and decreases employee productivity and network performance. Sexual harassment takes many forms, and a court of law views physical, verbal, printed and electronic conveyance with equal gravity. Several noteworthy organizations and companies have battled and lost millions in recent litigation over inappropriate behavior in the workplace. Countless smaller organizations have lost tens of thousands of dollars in similar litigation. With Internet usage rapidly increasing these issues are becoming far more visible and costly.

e-Minder is the most powerful, cost-effective way to enforce your policy and protect your company from litigation.

 

"Having a Policy is only half the battle. Businesses must let employees know about their policies...." Michael Overly, Special counsel to the IT group at Foley & Lardner Author of E-Policy: How to Develop Computer, E-Mail and Internet Guidelines to Protect Your Company and Its Assets.

The Situation

A litigious culture necessitates the enactment and management of effective policy to protect companies against liability caused by inappropriate, offensive and dangerous behavior. Many organizations go to great lengths to develop and implement best practice workplace policy. Some attempt to elevate awareness of offensive and inappropriate conduct in the work place. Despite these efforts, many employees still regard these policies too casually. Organizations large and small find themselves vulnerable in sexual harassment and IT related employee behavioral disputes.

In short, any business can be liable for the actions of its employees if:

1. An employee violates government regulations
2. An employee sends actionable e-mail
3. An employee uses e-mail or the web for any malicious activity
4. An employee sends email that the receiver finds destructive, harassing, offensive, or discriminating

The Solution

To protect themselves, companies need first and foremost to architect and implement workplace policies. Company policy must cover all forms of employee conduct in the workplace, including physical, verbal, printed or electronic interaction. A program that comprehensively educates employees on their responsibilities and company policies is key to minimizing legal risk and financial exposure. Educating and enforcing these policies contributes to higher standards, especially when technology is used in an effort to enforce compliance.

• Educate employees on company policy and their responsibilities
• Put in place practices and technology that enforce policy and monitor its implementation

e-Minder From CONQWEST
e-Minder is an Internet/intranet based solution that prompts users to acknowledge company policies and establishes expectations of individuals' rights and responsibilities. Scheduling and content are tailored to specific end-user needs.

e-Minder presents "Accept" and "Don't Accept" dialogue buttons requiring the user to give a definitive response accompanying each policy reminder. These responses are logged into a central database, building an important record of the individual's acceptance or rejection of policy. The security and integrity built into the database is essential to e-Minder's ability to withstand legal scrutiny. Such records can be invaluable in the event of litigation. This electronic "paper trail" is an employer's strongest line of defense in a courtroom. In addition, the systems administrator or human resource personnel has the flexibility to take immediate action in the case of a non-acceptance response.

e-Minder works to preserve a company's future, minimizes risk of liability for e-mail and Internet usage and it improves productivity and network performance. Frequent e-Minder notifications increase the user's policy awareness. For example, Internet/e-mail usage policy can be displayed and tracked on a weekly or monthly basis. Having e-Minder in place reinforces and conveys a company's commitment to its workplace policy.

Security and integrity built into the database are essential to e-Minder's ability to withstand legal scrutiny.

e-Minder is a browser-based e-Policy Manager built on an NT 4.0 SP4 platform. Key features of e-Minder include:

Key benefits of e-Minder include:

• Corporate protection from legal liability
• Improves employee productivity
• Prevents embarrassment to the company
• Timely policy reminders to employees
• Preserves bandwidth
• Enables organizations to introduce new or update 
  old policies quickly and efficiently
• Multiple levels of security

E-Minder is a trademark of ConQwest Inc.