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"Exclaimer Mail Utilities for Exchange 2007 is a highly flexible and customizable product that has enabled us to effortlessly standardize email signatures across our organization. The product was easy to install and using the built-in templates we had the product up and running in matter of minutes. I highly recommend this product to anyone looking to standardize their corporate image through professional looking email."
Mike Schellenberg, Corporate Traffic Inc.

"We've been using your Exclaimer product for the past couple of days now. WOW! I must say, I am quite impressed. It was super easy to set up. I really liked the auto-whitelist feature. Overall, this was probably one of the easiest and effective products I've ever deployed. Thank you for making such a great product!"
Tom.
Community Youth Services

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Email Metrics, Alerts

Overview

Disclaimers & signatures
Add disclaimers and signatures to your organization's email to help you manage corporate branding, personalize disclaimers or signatures from different departments and even change the disclaimer or signature depending on the content of the Subject: field.

Set up Auto-responders
Set up automatic replies to emails. These can range from simple out-of-office notifications to automated replies to email queries, complete with file attachments and full HTML formatting.

Mail blocking & redirection
Block or redirect emails before they reach their intended recipient. It can be used to redirect emails destined for one email address or domain to another single email address or different domain.

Rules Engine
Exclaimer Mail Utilities can set rules to trigger on AD organization or attributes. These rules can be triggered on messages sent and received both internally and externally.

Anti-Spam technology
Traps the maximum quantity of spam and minimizes your false positives. In tests, our Anti-Spam component blocked 99% of all incoming junk mail while at the same time returning a 0.001% False Positive rate.

Professionalism, convenience and compliance for your email system

• Internal and External Disclaimers
• Support for Plain Text, RTF or HTML formatted emails
• Selection of sample legal disclaimers and stationery
• Very comprehensive set of custom rule triggers
• Add or exclude disclaimers based on message or subject content.
• Works with BlackBerrys, PDAs, SmartPhones etc.

Disclaimers

Add disclaimers to internal and external emails
Exclaimer Mail Utilities can add disclaimers to external as well as internal mails. You can add disclaimers to internal mail even if the recipient is on the same Exchange server. Since Exclaimer Mail Utilities can distinguish between internally and externally sent mails, it can add a different disclaimer depending on whether the emails are sent internally or externally.

Simple WYSIWYG disclaimer editor
Exclaimer Mail Utilities includes a simple-to-use editor to design and edit your disclaimers and signatures.

Supports extensive merge fields
Exclaimer Mail Utilities includes the facility to incorporate variable fields, including any field from the Active Directory. In this way, the disclaimer can be customized and personalized automatically as the message passes through Exchange. A disclaimer may, for example, contain the fields [Display Name], [Department] and [Telephone]. When the disclaimer is added to the mail, it will look up the sender in the Active Directory and replace the field names with the actual data found in those fields.

Add or exclude disclaimers based on message or subject content
Optionally, if Exclaimer Mail Utilities finds a user-defined string of text in the body of an email, a disclaimer can be suppressed. This is useful for preventing the same disclaimer being added multiple times when an email is replied to several times. Exclaimer Mail Utilities can be made to suppress or add specific disclaimers or signatures based on text found anywhere in the subject of an email. This is useful for allowing certain users to have their own control over the disclaimer that is added, without having to use the Outlook disclaimer / signature feature.

Professional email disclaimers with tables and pictures
Exclaimer Mail Utilities enables you to format emails with pictures, tables, logos, colors and text styles to re-enforce your corporate identity automatically.

Add disclaimers to email from Outlook Web Access, MAPI clients & Blackberry devices
Exclaimer Mail Utilities will add disclaimers and signatures to email created in Outlook Web Access, MAPI clients, Blackberry and other mobile devices such as Pocket PCs.

Signatures

Professional looking personalized signatures

Exclaimer Mail Utilities can add signatures to email sent internally and externally. If you use OWA and smart devices for email, signing can be a headache. We can ensure that ALL email goes out signed with an appropriate signature, no matter what the source.

Signatures allow you to personalize the email your employees send, providing details like direct dial telephone numbers, name and position held within your organization and even a photograph of the sender.

All this information is inserted dynamically, taking data stored in the Active Directory. You can set Exclaimer Mail Utilities up so that it uses different signatures depending on the sender, recipient, subject, etc. You can make the rules that govern this as simple or as complex as you need.

Branding

Branding is key to professional looking email.

Exclaimer Mail Utilities can add branding to email that is sent both internally and externally. This can help you maintain a consistent email brand image that falls in line with your organization’s corporate/brand strategy allowing you to maximize your brand impression.

Why brand email?

In order to understand the importance of email branding you should ask yourself these three questions:

How often do you email clients’ or business prospects?

Is your email memorable?

Does it say something about you or your business?

The look of your correspondence greatly affects your client’s view of you and your organization. You brand your stationery so why apply a different rule to your email?

Exclaimer Mail Utilities enables you to centrally control the look of your organization’s email. It even works with portable internet devices including BlackBerrys, PDAs and SmartPhones.

Formatting

Enriching email content
Exclaimer Mail Utilities will allow Exchange 2000 or Exchange 2003 to add a disclaimer, signature, logos and branding to all or selected email.

Supports Plain Text, RTF and HTML formatted emails
Exclaimer Mail Utilities can apply formatting to your disclaimers and signatures, such as font type, size, color, bold and underlined. In addition, you can include pictures and tables. For HTML disclaimers, you can edit the HTML source, giving you the freedom to format your disclaimers as you wish. It will add formatting for rich text and HTML mails. Exclaimer Mail Utilities also includes the option to add a disclaimer as a plain text attachment.

Comprehensive example library
Exclaimer Mail Utilities includes over 30 sample email disclaimers, signatures and footers.

 Auto Responding

• Loop detection and prevention
• Enclose Original Email
• Add recipients
• Complete control
• Add attachments.

Responding to, forwarding and filing emails can take up precious time and lose your staff valuable opportunities. Exclaimer Mail Utilities ensures that your email management is as fast and responsive as possible.

You can use it to set up automatic replies to emails. These can range from simple out-of-office notifications to automated replies to email queries, complete with file attachments and full HTML formatting.

The key features of Exclaimer Mail Utilities Auto Responding are:

1. Enclosing original email - You can add the original email to the reply, either in the body or as an attachment.
2. Adding recipients - You can add other recipients to both the incoming and auto-response emails.
3. Looping detection and prevention: Exclaimer Mail Utilities ensures that email loops are detected immediately and stopped in their tracks.
4. Complete control: Full integration with Exclaimer Mail Utilities' powerful rule-based system ensures that you have total flexibility in how you handle email responses.