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FREE White Papers

Why today's Email Archiving Solutions alone are unable to meet your E-Discovery needs

Email Archiving LifeCycle Checklist: the questions to ask before committing to an Email Archiving solution

The Challenge of Managing PST Files - do I Eliminate Them or Live With Them?

Applying User Classification to Manage Email Security & Retention in the Enterprise

Enforcing Corporate Compliance Policies in Your Lotus Notes Email

Microsoft Exchange & Outlook PST Retention & Compliance: Best Practices

Reducing the time to restore Microsoft Exchange Email from edb backups

Email Discovery from existing Lotus Notes mailboxes

Email Discovery from existing Microsoft Exchange mailboxes & Outlook PST files

Email Metrics, Alerts

Encrypted Email, Digital Rights Management

Secure Email in the Real World

Secure EMail for the Heathcare Industry

Secure EMail for the Financial Services Industry 

Applying User Classification to Manage Email & Document Security

Managing email content and regulating usage is no longer a "Big Brother" tactic but a necessary business practice. Each day the news is flooded with corporate lawsuits that uncover illegal activity and damaging information found in emails. The SEC, NRC and other regulatory organizations have begun auditing corporations mandating compliance to strict standards and regulations of company sensitive information. Many organizations have tried to create email polices to limit liability but lack the necessary tools to implement their plan.

Download Email Archiving Best Practices for Lotus Notes & Microsoft Exchange

Mail Attender is a granular, rules based Email Archiving, Quota Management, Mailbox Scanning and Document Retention/Deletion management product for users of 

• Lotus Notes/Domino through Mail Attender for Domino and 
• Microsoft Exchange/Outlook PST files through Mail Attender for Exchange Enterprise and Archive Attender. 

It  enables management of email policy by providing flexible, yet centralized control over Lotus Notes mail databases and the Exchange Information Store/PST files.

Mail Attender is often used to:

a). provide an automated document archive retention or deletion capability where the user is prompted to take an action to keep a document beyond the retention period.

b). provide ad-hoc searching capabilities to identify inappropriate, confidential or threatening emails or attachments already residing in the  mail system to help in:

• legal discovery: identify emails relating to a specific legal action
• email policy:  identify inappropriate or threatening emails or attachments - viruses, mp3 files, avi files, mail containing particular keywords etc.

c). offload a single-instance of attachments into a separate 'Archive' database with a link contained in the original email message, saving disk space allocated to the Mail database

d) offload messages from mailboxes to a separate archive to meet email retention regulatory requirements

e) implement Chinese walls to prevent messages going between departments, stop email going to competitors, prevent profanity, illegal attachments or intellectual property being sent, stop messages under Legal Discovery from being deleted.

Increased Productivity

Many companies are constantly upgrading mail servers to provide additional storage capacity.  With Mail Attender's ability to manage documents and attachments, mail database file sizes can be better controlled.

Mail Attender a trademark of  Sherpa Software.