MessageRights Email Retention Solution
MessageRights facilitates the
implementation of email retention policies and smart email retention.
Via a new toolbar in Microsoft Outlook & OWA, users can be forced to select
the appropriate retention labels for their message. The labels, once
assigned, remain in the header of the email and cannot be altered by the
user.
Based on the company email retention policy, the labels can be
customized to indicate email retention and archiving policy, such as
"Retain for 90 days", "Retain for 3 years",
"Retain for 6 years" etc. Once the proper email retention
label is attached to the message, administrators can establish
procedures to retain the email in special folders. Third party archive
solutions can also be integrated with the Titus Labs solutions to
implement retention policies in in existing email archiving systems.
Use of Titus Labs' Message Classification or MessageRights product in
combination with Microsoft Exchange's native journaling capability can
provide a simple email retention solution. Exchange's
journaling feature retains a copy of all email sent. Message
Classification's retention labels can then be used to create retention
folders that will have the correct retention policy.
In situations where enterprises are required by law to retain or
archive certain messages, users could use Message Classification to
label their email for retention. Smart labeling by the end-user ensures
that important corporate email will be retained, and that unimportant
emails for personal meetings, social occasions etc. will not be retained
and take up valuable corporate archiving resources.
For customers using Microsoft
Rights Management Services, the Titus Labs solutions allow
administrators to associate email retention labels with enforceable
rights management policy. These policies can restrict the
distribution, printing or retention of email. For instance, Microsoft
Rights Management Services could automatically expire emails after a
defined number of days.
In addition to English, labels and messages can also be displayed in
French, German, Italian, Spanish and many other languages.
|
