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Document Classification for Microsoft Word is
the premier classification and policy enforcement software for Word that allows
customers to manage the classification, distribution and retention of valuable
corporate documents. A toolbar is added to the standard Microsoft Word toolbars.
Users can be forced to select the appropriate classification labels from the
dropdown for their document. The labels once assigned become searchable
properties of the document. Document Classification supports two levels of
classification. All of the labels are fully customizable
The classification or "label" typically describes a ranked level
such as "Unclassified", "Internal Use Only",
"Secret" or "Restricted". However the classification can
also be action-based; describing what kind of actions should be taken based on
labels such as "Retain 30 days", "Retain 90 days",
"Archive". This ability to use classify or label documents can have
several important applications, for example:
- can be used in a sensitive or secure environment. The user can
indicate the classification of the document (such as Secret, Top Secret,
Company Confidential, etc) and it can then be reflected in the header /
footer or watermark of the document. These labels are completely
customizable and can be changed to suit your environment. For
instance, the list of labels could be changed to Internal Use Only,
Confidential, Restricted etc. The label is inserted as a custom property of
the document and as such can be used to search for documents. For example,
administrators can quickly locate all CONFIDENTIAL documents on their
network.
- can be used for document retention or archiving. In situations
where enterprises are required by law to archive certain documents, such as
the new compliance legislation in the financial industry, users could use
Document Classification to label their documents for retention.
Possible labels could include "Retain 90 days",
"Archive" or "Client Confidential" etc.
- can be used in environments requiring multi-level security such as
military or intelligence environments. Multi level security allows
documents of different classification levels to be stored on the same
physical network. Integration with Microsoft Rights Management
provides encryption based security to ensure only authorized personnel can
view certain documents.
- can automatically insert the name of the current user in the document
watermark to track the person that printed the document.
For customers using Microsoft Rights
Management Services, Document Classification allows administrators to
associate classification levels with enforceable rights management policy.
These policies can restrict the distribution, printing or copying of documents.
Document Classification works with the Microsoft Word XP and Word 2003
platforms. In addition to English, labels can also be displayed in French,
German, Italian, Spanish and many other languages.
© 2005 Titus
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