NEWSBRIEF

Discovery Attender searches Exchange, PSTs, common files; Why Archiving email could protect your company; 
Lincoln Electric's saves with Mail Attender for Domino; 
Sophos outperforms AV rivals

April 2004

MailBox Size, Quota, Content/Retention Management- Beyond Spam & Pornography - 
e-Discovery & Archiving - Encrypted Email - Availability, Metrics, Alerting 

In This Issue:

DiscoveryAttender dynamic keyword searches in Exchange, PST files and common file storage areas.

Why archiving e-mail could protect your company. 

Lincoln Electric makes big mailbox size savings with Mail Attender For Notes

Sophos outperforms AV rivals in Veritest Analysis

PREVIOUS ISSUES

March: Archive One wins Product of the Year; Too many anti-spam choices? Mail Attender wins Lotus Advisor Editor's Choice; Best Practices on Email Archiving for SEC, NASD

January: Fixed SPAM? Now prepare for SPIM; MIMEsweeper for Web closes the webmail control gap; AttachView manages OWA attachments

December: Mail Attender Enterprise - consolidate Exchange & PST content & size management; New Archive One Compliance Edition

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ISSN: 1527-5140
All rights reserved. All trademarks, servicemarks are respected.

Discovery Attender performs dynamic keyword searches in Exchange mailboxes, PST files and common file storage areas
Dealing with electronic information in the discovery process can be very challenging to an organization. With over 90% of business documents and communications being prepared electronically, there can be substantial amounts of data to review once a document discovery request or subpoena is issued. In addition to the difficulty of searching large volumes of information and the extensive costs involved, many times these requests must be completed under intense court-imposed deadlines making the task even more cumbersome.

Discovery Attender™ is an electronic discovery tool specifically designed to perform dynamic keyword searches in Exchange mailboxes, PST files and common file storage areas. Discovery Attender can automatically execute powerful scans of message subject, body and attachments through customizable search criteria. Content searches are transparent to end-users and can be targeted to specific groups or users. Once critical information is located, it is summarized and linked in a detailed report indicating items found that matched the keyword expression.

Often, electronic data is casually written without concern that it may one day be subject to discovery in court. An organization’s fate can rely on the informally written communications that are hiding in their corporate systems. More than being reactive, Discovery Attender allows you to manage data on an ongoing basis through routine monitors. 
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Why Archiving email could protect your company.
According to an Osterman Research paper, "..we found that in nearly 80% of organizations, e-mail is used to confirm business transactions.  Further, we found that nearly one in four organizations has been involved in a dispute with a supplier or customer over an issue related to e-mail. Most organizations don't preserve e-mail in an archive, instead relying on simple backups to preserve content from the messaging system. Further, many of these tapes are recycled after 30, 60 or 90 days, meaning that much of the content of the e-mail system is either simply erased. What happens if you need to prove that you said something in an e-mail or, worse, what happens if you have to prove that you didn't say something? Without an archive, that requirement can be difficult, if not impossible".... more

ReSoft's suite of archiving tools allow archiving from live message delivery as well as from existing mailboxes.  For instance, the Archive One family provides ease of installation and management as well as low Total Cost of Ownership (TCO) through industry standard interfaces with your existing email and storage investment. Email archiving no longer requires complex integration and long-term projects; Archive One is a modular solution that meets your needs with scalable and robust applications. These modules comprise Archiving for Compliance, Policy and Capacity. Used in conjunction with sister product MaXCompression it will also compress attachments, reducing the store size.

More info.

Lincoln Electric makes big mailbox size savings with Mail Attender for Domino.
Lincoln Electric is a world leader in the design, development and manufacturing of arc welding products, robotics welding systems, plasma and oxyfuel cutting equipment. Lincoln Electric was using a large amount of storage space on their servers to support mail files. In an effort to reclaim storage space, they began searching for a product that would allow them to identify and delete outdated emails. After an extensive search, Lincoln Electric selected Mail Attender® for Lotus Notes as their solution. Mail Attender had the ability to perform the exact type of mail management they required. An added bonus was the product’s ability to perform content searches within mail files.

“Mail Attender was the most comprehensive product we found in the market. We are not even using it to its full capabilities,” said Carol Townsend, Lotus Notes Administrator. “Overall, we have been very satisfied with its performance and the results we have enjoyed.”

Mail Attender for Domino provides comprehensive regulatory compliance for messaging retention and control. By establishing policies in Mail Attender, administrators control all aspects of retention policy, including who can access documents and attachments and when, and who can edit, delete, and archive documents and attachments. This tool provides regulatory compliance and business continuity policy enforcement that ensures the assets stored in the messaging system are maintained and managed. Mail Attender has expanded functionality to work with Notes/Domino 6 to let companies save costs through storage reclamation, and prevent potential liabilities by restricting users from sending or storing inappropriate or confidential information.
More info  Full Story

Sophos Outperforms Anti-Virus Rivals in VeriTest Analysis
Veritest, a major independent testing lab, has completed and published their results for Sophos Anti-Virus. Sophos was tested against NAI/McAfee, Symantec and GeCAD (now owned by Microsoft), across a number of different areas.

• INSTALLATION SPEED: On a test network, Sophos Anti-Virus installation time was the fastest - 673% faster than Network Associates/McAfee.
• INSTALLATION SIZE:  Sophos Anti-Virus takes up the least amount of disk space on the client, 274% smaller than Symantec.
• SCANNING PERFORMANCE: Sophos Anti-Virus performed virus scanning the fastest, scanning 231% faster than Symantec. 
• VIRUS UPDATES: Sophos provided the most frequent virus updates in both manual and automatic testing configurations and provided extremely small and efficient update files. For a 10-day test period, the total size of downloads necessary to keep Sophos Anti-Virus updated against new viruses was only 419 Kb - 30x smaller than Symantec (at 12.5 Mb), and 25x smaller than Network Associates/McAfee (at 10.3 Mb).
• VIRUS UPDATE NOTIFICATION: Sophos is the only vendor to provide free virus update email notifications on a daily basis, to coincide with virus definition updates.

ReSoft International is a reseller of best-of-breed software tools that promotes Messaging & Web Peace of Mind. Tools to monitor and report that your Exchange, Domino and SMTP E-Mail systems, as well as your Internet Access Systems, are secure, are performing to spec, are in line with your policies, are protected from threats and are not being misused or abused. You are on this list because:
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