Winning Strategies ENews

SIGABA Secure EMail & Secure Statements; Websense Client Policy Manager; Archive One & MaXCompression keep attachments where they belong; PST Policy Adminstrator

May 2004

MailBox Size, Quota, Content/Retention Management- Beyond Spam & Pornography - 
e-Discovery & Archiving - Encrypted Email - Availability, Metrics, Alerting 

In This Issue:

Sigaba Secure Email & Secure Statements ensures secure delivery

Websense Client Policy Manager delivers zero day protection. 

Archive One & MaXCompression keep attachments where they belong - with stored email

PST Policy Adminstrator manages age, size and compaction of PST files

PREVIOUS ISSUES

April: Discovery Attender searches Exchange, PSTs, common files; Why Archiving email could protect your company; 
Lincoln Electric's saves with Mail Attender for Domino; 
Sophos outperforms AV rivals

March: Archive One wins Product of the Year; Too many anti-spam choices? Mail Attender wins Lotus Advisor Editor's Choice; Best Practices on Email Archiving for SEC, NASD

January: Fixed SPAM? Now prepare for SPIM; MIMEsweeper for Web closes the webmail control gap; AttachView manages OWA attachments

December: Mail Attender Enterprise - consolidate Exchange & PST content & size management; New Archive One Compliance Edition

Copyright © ReSoft International LLC 1997-2004. 
ISSN: 1527-5140
All rights reserved. All trademarks, servicemarks are respected.

Sigaba Secure EMail and Secure Statements ensures secure delivery of email and application data over the internet
Sigaba Secure Email creates a protected channel for the exchange of information over email, wireless, within LAN’s, and desktop-to-desktop. It’s the premier solution for businesses, banks, lawyers, healthcare professionals, and any corporation recognizing the urgency of protecting confidential information. It delivers:

• Ease-of-use: Sigaba Secure Email is transparent: your users send email the way they always have.
• Policy-based control: Security policies are enforced at the gateway, controlling what is encrypted, virus scanned, filtered, archived, or flagged for review. This takes the burden off the employee, ensuring that confidential information is always protected.
• Message control: You as the sender maintain control over your message. You decide who can read the document, when and for how long. You can de-authorize a recipient or even shred the key before the document is read.
• Push delivery: The recipient receives the secure email just like they receive conventional email.
• Multiple recipient options: Decryption is invisible if the partner or customer has an Affiliate Gateway, or is done in one easy step with a Plug-In or using our unique Send Anywhere option. Alternately, the recipient’s S/MIME system can decrypt the email.
• Secure reply: With our Secure Reply feature, recipients can safely reply to an encrypted message and engage in two-way confidentiality without any client-side software.

Sigaba Secure Statements creates a safe, convenient link between an enterprise and its customers and partners. It’s the superlative solution for creating, managing, and sending electronic statements. It guarantees secure delivery with distributed key technology, true authentication, fraud checks, and a robust audit trail. Sigaba Secure Statements offers:

• Message control: The sender specifies when a message can be read, and can shred it before decryption.

• Fraud check: Sigaba Fraud Check validates that the proper person received the document, that it came from a legitimate sender, and that the data has not been tampered with in transit.
• Ease-of-Use: Statements are delivered directly to the customer--it doesn’t force them to go to a third party Web site. They can save, print, and copy their statement.
• Key-Based decryption: Removes the burden of juggling multiple passwords.
• Flexibility: Customers can decrypt their message from any computer, using virtually any email client or operating system.

Websense Client Policy Manager delivers Zero Day Protection against new threats and protects against unauthorized appliactions.
Websense Enterprise® Client Policy Manager™ (CPM) delivers Zero Day protection against unknown security threats and prevents the execution of unauthorized applications. Only Client Policy Manager enforces employee application use policies for corporate desktops, laptops and servers with its unique and comprehensive database of categorized applications, which is updated daily. Complementing traditional firewall and antivirus tools, CPM closes the window of exposure to today's fast-moving and blended security threats.

Employees often introduce new security challenges for corporate IT groups when downloading applications, or when traveling with their computers and then reconnecting to the network, exposing it to malware. Organizations need the ability to:

• Enforce an application use policy for employees and deliver Zero Day protection
• Detect desktop threats and attempts to use unauthorized applications
• Protect the enterprise from known and unknown security threats
• Prevent unauthorized applications from accessing the network
• Implement and manage application use polices by category, user or group

CPM provides a new and important layer of protection for addressing the Zero Day security loophole.

• Network Access Lockdown – Delivers Zero Day protection against unknown security threats by blocking access to specific ports and protocols by application category.
• Application Lockdown – Provides maximum control over desktop environments by allowing only approved applications to run on corporate PCs and servers, thereby preventing unknown, potentially malicious applications from launching.
• Outbreak Mode – Enhances enterprise security infrastructure when needed most, during a virus outbreak, before patches and anti-virus updates can take effect. Blocks the launch of specific malware by enabling IT to quickly push policies to PCs in realtime.

More info.

Archive One and MaXCompression Keep Attachments Where They Belong - with Stored E-mail.
If your mailbox is larger than you would like, don't store attachments elsewhere - compress them with MaX Compression (page 9), a product that automatically and invisibly zips and unzips e-mail attachments sent/received, and archive it all with Archive One (page 2), an e-mail archiving solution for Microsoft Exchange.

Much of the recent press around attachment management systems doesn't mention that there could be legal complications with products that strip attachments out of e-mail and store them separately. There are also possible recovery issues with synchronizing two separate data sources and for remote Outlook Web Access users who may not be able to reach the 'stripped' attachment directly within the e-mail.

"Users in heavily regulated industries like financial services may not want to use an attachment management system," says Clive Horton of ReSoft International. "The link from the attachment to the original e-mail must remain intact, otherwise a court may not find the evidence credible in a lawsuit."

Instead of breaking the archive, many customers pair Archive One with MaX Compression. "We have had performance issues with overgrown information stores. Space management and consolidation of archived data is very important," says Luis Diogo at Fish & Richardson P.C., a national law firm with 300 lawyers in eight U.S. offices. "Automatic compression plays a big role in keeping the stores healthy, especially when working in conjunction with an archiving product."

Mobility Electronics, an Arizona-based manufacturer of innovative portable computing solutions for the mobile electronics device market, saved about 30GB in space in just a few weeks with MaX Compression. "Our information store growth has slowed down significantly," says Michael Cushard, systems engineer. "MaX Compression has worked great for us."  
More Info

PST Policy Attender - new tool to manage age, size and compacting of PST files
When information is deleted or moved from a PST file, Outlook does not recognize the availability of the deleted space until the file has been compacted. By compacting the file, vast amounts of storage space can be recovered. Without compaction, PST files may reach their threshold limits and the data within the files may be corrupted. PST Policy Administrator automatically compacts PST files to recover deleted PST storage space, reduce the risk of corrupted PST files and ensure that compaction occurs without any user intervention.

PST Policy Administrator also allows administrators to keep PST storage in check by deleting aged or large attachments and messages. Once PST Policy Administrator has cleaned up the PST file, it can automatically compact the data and free up additional storage to complete the storage reclamation process.

Features
- Automate the compaction of PST files
- Search for PST files from a network file path
- Zip attachments
- Export/move attachments
- Report on attachments by sender, name, size, age
- Delete messages and attachments
- Move messages
- Report on messages by sender, size, age (server/network based PST files only)
More Info

ReSoft International is a reseller of best-of-breed software tools that promotes Messaging & Web Peace of Mind. Tools to monitor and report that your Exchange, Domino and SMTP E-Mail systems, as well as your Internet Access Systems, are secure, are performing to spec, are in line with your policies, are protected from threats and are not being misused or abused. You are on this list because:
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