Winning Strategies ENews

Prevent Domino users from sending, saving, deleting mail... Email always backs up when you least expect it... IM worms spread in seconds... Email archiving for Project Workgroups

August 2004

MailBox Size, Quota, Content/Retention Management- Beyond Spam & Pornography - 
e-Discovery & Archiving - Encrypted Email - Availability, Metrics, Alerting 

In This Issue:

Mail Attender for Domino Creation Manager - Prevent Lotus Notes users from saving, sending, deleting messages they shouldn’t!

Email always backs up when you least expect it.... TOPPER will tell you when it does!

IM Worms can spread in seconds... AKONIX L7 manages these threats

EMail Archiving is no longer linked only to mailboxes... Archive One Policy 4.0 allows project-related email to be archived in a common store

PREVIOUS ISSUES

July: Outlook Team Calendars; Treat Email like the Phone Bill with OmniAnalyser; Sophos PureMessage integrated antispam/anti-virus; 2004 Workplace Email & IM Survey

May: SIGABA Secure EMail & Secure Statements; Websense Client Policy Manager; Archive One & MaXCompression keep attachments where they belong; PST Policy Adminstrator

April: Discovery Attender searches Exchange, PSTs, common files; Why Archiving email could protect your company; 
Lincoln Electric's saves with Mail Attender for Domino; 
Sophos outperforms AV rivals

March: Archive One wins Product of the Year; Too many anti-spam choices? Mail Attender wins Lotus Advisor Editor's Choice; Best Practices on Email Archiving for SEC, NASD

Copyright © ReSoft International LLC 1997-2004. 
ISSN: 1527-5140
All rights reserved. All trademarks, servicemarks are respected.

Mail Attender for Domino Creation Manager  - prevent users from saving, sending, deleting messages they shouldn't
Mail Attender Creation Manager for Lotus Domino 6 intercepts email at time of sending, saving or deleting and filters it through a rule filter.

Use it to implement chinese walls to prevent messages going between departments, stop email going to competitors, prevent profanity, illegal attachments or intellectual property being sent, stop messages under Legal Discovery from being deleted.

Rules can be global or include/exclude a specific subset (e.g. User names, groups, OU structures) of users. The dialog box that appears to the user can be completely customized (content, localization). In addition, the reason for the action can be included (e.g. attachment name, document size, recipient). This feature uses a mail template change to enforce the functionality, so local replicas with are also enforced. 

Any combination of the five available methods below will determine the validity of a message. 

• Attachment name The administrators can specify the attachments that are prohibited. Both explicit names (e.g. snowman.exe) and wildcard names (*.avi) can be specified.
• Attachment size The administrator can specify the maximum size for an attachment. The size of each attachment will be checked to ensure that it is not greater than the specified maximum size.
• Document content The administrator can specify keywords/phrases. The syntax is exactly the same as the full-text index syntax where operators (e.g. | (or), & (and)) can be specified. The mail database does NOT need to be full-text indexed for this feature to function.
• Document size The administrator can specify the maximum size for the entire document. This size will include all text, embedded graphics, attachments, etc.
• Recipients The administrator can specify a list of names/addresses that are prohibited. This could include a specific name (e.g. John Smith/ACME), a group (e.g. ACME Employees) or even an entire domain (e.g. *acme.com*). All three address fields (SendTo, CopyTo, BlindCopyTo) will be verified.

Once a message has been found to be ‘invalid’ due to any of the above criteria, the administrator can specify one of three different actions. Actions include:

• Prompt Provides the user with the ability to decide if the message should be saved/sent. A dialog box displays with options of ‘Yes’ and ‘No’.
• Stop Prevents the user from continuing until the message is either ‘cleaned’ (e.g. attachment deleted, content changed) or discarded.
• Warn Displays a dialog box to the user detailing the issue, but allows the message to be saved/sent.

More info:Mail Attender

Email always backs up when you least expect it.... TOPPER will tell you when it does!
Email always backs up when you least expect it... internet connectivity crashes, a server stops responding, a Blackberry device doesn’t connect.... and you are always the last to know. If you need to know that mail is flowing properly, implement End-To-End Server delivery monitoring using TOPPER. It monitors real-time flow between internal email servers, Blackberry servers and connections to the Internet. If a link slows or stops, it tells you.

TOPPER combines proactive testing and passive monitoring of Messaging Systems, IP-based Services, and NT Server Networks to help ensure high availability and service level compliance without the need for agents on the monitored servers. TOPPER provides an intuitive user interface that reflects the current status of your network highlighting potential trouble spots so you can take action before users are impacted. Topper's early warning system helps speed up problem resolution and in most cases, problems can be resolved before any impact is noticed by users. TOPPER is easy-to-install and requires no agent software to be installed on the computers being monitored. Service Level Management statistics are produced to demonstrate to users and management the quality of service provided.
More info on TOPPER

IM Worms can spread in seconds Akonix L7  manages these threats.
Virus writers and scammers are now plying their trade via instant messaging. Jitux.A spread itself by tapping users' IM contacts, Bizex sent you a link to a Web site that scanned your PC for data on your electronic payments and finances. 

The AKONIX L7 gateway, winner of the Network World Clear Choice Award, is an Instant Messaging gateway that archives, content filters, adds disclaimers, manages attachments and enables IM anti-virus for public instant messaging including AOL AIM, MSN Messenger, and Yahoo! Messenger. It also supports Microsoft Live Communication Server (LCS) and Lotus Sametime.
More Info on Akonix

Archive One Policy V4 introduces Project-Team email archiving
No longer is Email archiving linked only to a users mailbox. Archive One Policy v.4.0 brings some new ideas to email archiving - content specific archiving means that emails and attachments from project teams or regarding a particular client can go into a common archive. Multiple storage repositories with independent retention periods can further tailor archiving to individual departments' needs.

Features included in Archive One Policy R4: 

• Support for Multiple Repositories with Independent retention periods
• Support for offline Laptop archives
• Option of direct Outlook retrieval from Archive
• Contact Specific Archiving
• Multiple deletion processes

V4 also extends current  features such as improved Index and search,  fully controllable archive data rates, enhanced calendar support, extended PST archiving criteria and  hierarchical administration level searching
More Info on Archive One Policy             ReSoft Email & IM Archive tools

ReSoft International is a reseller of best-of-breed software tools that promotes Messaging & Web Peace of Mind. Tools to monitor and report that your Exchange, Domino and SMTP E-Mail systems, as well as your Internet Access Systems, are secure, are performing to spec, are in line with your policies, are protected from threats and are not being misused or abused. You are on this list because:
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