Key industries need to keep data and email secure

legalEveryday scenarios, highlighted by NetworkWorld magazine, illustrate where sensitive and confidential content and files need to be better managed.

Healthcare practitioners share sensitive files with remote colleagues, associates and patients. But workers should never use unapproved devices or apps, including USBs and third-party tools, to share confidential documents. This behavior is not only unsecure, but it breaks HIPAA Compliance which could lead to loss of accreditation or substantial fines.

HR Departments send offer letters, tax information and payroll data all the time. And if job-seekers use email platforms like Gmail and Yahoo, they further enhance the risk that of content being viewed by a third-party.

Finacial Advisors and Accountants work with very sensitive information, recommending investments or keeping a client updated on their portfolio’s expected rate of return. When managing financial information, firms must ensure that not only is every attachment secure, but that the message body is protected as well, so they can see who opened the message, when and where.

Legal professionals share confidential files and information. Everyone in law, from a Supreme Court Justice to a regional paralegal, is responsible for ensuring that only the intended recipients have access to the files and data – whether being sent to a client, partner or another legal entity. Failure to do so maycompromise a case, or someone’s legal standing. It is also critical to maintain a chain-of-custody for document exchange purposes and to be able to demonstrate how and when exchange of information occurred.