August 10, 2010 at 8:34 am
· Filed under Archiving, Data Loss Prevention, EDiscovery, Email Archiving, Email Filtering, Exchange
Email classification or ‘labeling’ is a technique for adding metadata and visual labels to email. If applied judiciously, it offers an effective strategy for managing and controlling email distribution and content. The end-user or knowledge worker is the person best able to determine the proper classification and handling of email, including security, project based and retention classification labels. Server based content scanning technologies will never be able to match the knowledge worker in terms of proper classification of email.
The Titus solution adds a Classification toolbar to Outlook and MS Office applicationsclick here or on the image
A well-designed and centrally defined classification system adds security awareness and mitigates user-originated mistakes. By enforcing classification policy at the point of origin, users are forced to pause and consider both the sensitivity of an email and theimplications of mishandling it. Since an estimated 90% of mishandled emails are the result of hurried, careless mistakes, encouraging vigilance on part of users is an effective form of prevention. This vigilance also ensures that employees are accountable for their actions because they must make a conscious decision when making the classification. You can learn more at http://tinyurl.com/337kf9r
Permalink
July 14, 2010 at 11:40 am
· Filed under Data Loss Prevention, EDiscovery, Email Archiving, Email Filtering, Exchange, Instant messaging
The volume and value of enterprise data continues to grow. The number of people needing access to that data for business applications, legal and compliance requirements or historical records management is also increasing. Managing this data and the supporting costs can give IT a screaming headache. Locking the majority of it away, in proprietary backup formats just compounds the problem. New technology is available that directly indexes backup data and allows the extraction of files and email without the use of the original backup software. By providing quick and easy access to data on tape, common causes for backup data migraines can be alleviated. This paper outlines how to quell the pounding caused by common backup data issues.
Headache 1: Data RestorationFinding and restoring files and email requested by users.The design spec two generations back, the email outlining the department reorg, the slide deck for the big client proposal. It’s IT’s job to find and restore these lost files when their business users request them. Users know IT backs everything up, and with retention policies limiting mailbox sizes and desktop storage space, they expect IT to be able to retrieve this type of data when required. Not such an easy task from the IT perspective. New technology allows IT to perform full-content searches of backup data without restoring it, without requiring the original backup software and without requiring access to the backup catalog. Directly index old tapes to find and extract what the boss is asking for. Headache gone.
Headache 2: eDiscoverySupporting legal teams requiring data from historical backup tapes for litigation.The once excessive burden associated with discovery of backup tape data has been lifted by new indexing technology – and the industry knows it. Court rulings and eDiscovery regulations have changed the way backup tape data is considered for discovery. Data locked away on the mountains of offsite tapes is now subject to search. IT owns these tapes, and will own the task when tape discovery becomes necessary. By implementing direct indexing technology, tight court-imposed time lines and massive amounts of data on tape become easier to handle. Headache gone.
Headache 3: Legacy InfrastructureMaintaining legacy infrastructure to access data on tapes in old backup formats.As a result of a merger, a change in vendors, or storage infrastructure consolidation, enterprise IT teams often have the challenge of maintaining multiple backup environments. This means double the infrastructure cost, the support costs and the headaches. New technology can directly index, search and extract backup data regardless of format, without needing the original backup software to restore it. This technology eliminated the need to maintain legacy backup infrastructures and provides access to historical tape data. Headache gone.
Headache 4: Endless BackupsWaiting through unreasonable backup windows.There are only so many hours in a day. And with the growing importance of enterprise data, finding the time to fully backup all of it is causing headaches. By definition the backup process makes a copy of everything, over and over again. One complete copy is a good thing, even great if catastrophe strikes. But how many near exact copies of the whole organization’s data are necessary? New technology allows IT to maximize the backup process and intelligently select only new or changed data to backup. This significantly reduces the volume of data identified for tape backup. By managing the backup process to capture the truly interesting data, tape volume will go down, backup times will reduce, and offsite storage costs will shrink. Headache gone.
Headache 5: Storage OptimizationMaximizing the value of the investment in storage resources.The cost of storage is part of doing business, but using storage resources wisely is smart business. The profile of data on the primary storage is often a mystery, giving the IT manager tasked with storage assessment and optimization a migraine. Tapping into recent tape backups provides all the necessary information. Tape indexing technology produces reports that detail the duplicate data, outline user statistics such as volume and age of data, and find sensitive content (PII). All this by analyzing the content captured in a recent backup. Applying the intelligence gleaned through tape indexing allows storage to be assessed and optimized and the value of a storage investment to be maximized. Headache gone..
More at http://tinyurl.com/273ov8p
Permalink
July 6, 2010 at 10:36 am
· Filed under Archiving, EDiscovery, Email Archiving, Exchange, Mailbox Size Management
Most organizations don’t deal with compliance requests in the most effective way! Precious IT staff time and operating budgets get diverted from business development and, instead, support reactive, time-consuming initiatives each time a new request surfaces.
To shed light on this complex issue, we help you answer the following questions so you can get started planning your compliance strategy:
- Who - Who needs to be aware and involved?
- What - What regulations affect your organization?
- When - Proactive or Reactive?
- Where - Where should your data be stored/secured?
- Why - Why is this important for your organization?
- How - How can you employ the latest technology?
This educational seminar will supply you with guidelines to effectively develop procedures and implement the tools for enforcement of policy, because the time you spend now could reap benefits in the form of efficiency, risk reduction and the avoidance of penalties. Don’t miss this live opportunity to get your questions answered.You can view the arched webinar here:http://www.vconferenceonline.com/shows/spring10/compliance
Permalink
June 29, 2010 at 10:37 am
· Filed under Archiving, Data Loss Prevention, EDiscovery, Email Archiving, Email Filtering, Exchange
Applying User Classification to Manage Email Security & Retention
Email classification or ‘labeling’ is a technique for adding metadata and visual labels to email. If applied judiciously, it offers an effective strategy for managing and controlling email distribution and content. The end-user or knowledge worker is the person best able to determine the proper classification and handling of email, including security, project based and retention classification labels. Server based content scanning technologies will never be able to match the knowledge worker in terms of proper classification of email.
The Titus solution adds a Classification toolbar to Outlook and MS Office applications
A well-designed and centrally defined classification system adds security awareness and mitigates user-originated mistakes. By enforcing classification policy at the point of origin, users are forced to pause and consider both the sensitivity of an email and the implications of mishandling it. Since an estimated 90% of mishandled emails are the result of hurried, careless mistakes, encouraging vigilance on part of users is an effective form of prevention. This vigilance also ensures that employees are accountable for their actions because they must make a conscious decision when making the classification.
You can learn more at http://tinyurl.com/337kf9r
Permalink
June 15, 2010 at 3:49 pm
· Filed under Archiving, Data Loss Prevention, EDiscovery, Email Archiving, Email Filtering, Exchange, Mailbox Size Management
You may be considering using the new online archiving feature when deploying Exchange 2010. Microsoft has introduced a new mail store type (online archive) that displays in Outlook as a peer to the user mailbox.
One of the limitations to the first release of Exchange 2010 is that there is no administrative way to move historical (PST) data into the online archive. Users may drag and drop messages from an existing PST data store into the online archive, but there is no way to effectively automate that process. Instead of requiring system administrators to move PST data manually into the Personal Archive mailbox by mailbox for each individual user, Mail Attender 4.6 allows email administrators to automate this process using a global policy and also allows them to extend search capabilities to the Personal Archive for discovery purposes. Other features allow for the creation of rules and enforcement of policies to manage PST files on a group, user or individual basis.. 
Once an online archive has been added, you may apply a Mail Attender rule action to either copy or move data into the online archive from a PST file or mailbox.
You can learn more at http://tinyurl.com/39ahemp
Permalink
May 26, 2010 at 8:41 am
· Filed under Archiving, Data Loss Prevention, Domino, EDiscovery, Email Archiving, Email Filtering, Exchange
6 Things You Need to Know AboutEmail Compliance Before It’s Too Late
- Thursday, June 3 , 2010 at 12:00pm Eastern / 9:00am Pacific -
Most organizations don’t deal with compliance in the best way! Precious IT staff time and operating budgets get diverted from business development and, instead, support reactive, time-consuming initiatives every time a new requirement surfaces.You are invited to join email compliance experts for a one-hour seminar to learn how IT departments are affected by compliance requirements and what they can do to be more effective. To shed light on this complicated issue, we will help you answer the following questions so you can get started planning your compliance strategy:
- Who - Who needs to be aware and involved?
- What - What regulations affect your organization?
- When - Proactive or Reactive?
- Where - Where should your data be stored/secured?
- Why - Why is this important for your organization?
- How - How can you employ the latest technology?
This educational seminar will supply you with guidelines to effectively develop procedures and implement the tools for enforcement of policy, because the time you spend now could reap benefits in the form of efficiency, risk reduction and the avoidance of penalties. Don’t miss this live opportunity to get your questions answered.You can register at here:
www.windowsitpro.com/go/seminars/sherpa/IT_compliance?cid=sherpa1
Permalink
May 6, 2010 at 9:57 am
· Filed under Archiving, Data Loss Prevention, EDiscovery, Email Archiving, Email Filtering, Exchange
We are preparing to ship Mail Attender version 4.6. The primary focus of this version is compatibility with Exchange 2010 (including the new personal archive folder). In addition, v4.6 meets a number of our customers’ most common requests:
- New keywords that allow actions to create folders with message received or sent month, year, day of month, and/or quarter of year:[MESSAGE_RECEIVED_DAY_NUM][MESSAGE_RECEIVED_QUARTER][MESSAGE_RECEIVED_MONTH][MESSAGE_RECEIVED_MONTH_NUM][MESSAGE_RECEIVED_MONTH_YEAR][MESSAGE_SENT_DAY_NUM][MESSAGE_SENT_QUARTER][MESSAGE_SENT_MONTH][MESSAGE_SENT_MONTH_NUM][MESSAGE_SENT_MONTH_YEAR]
- A screen in the user interface to set registry entries relating to various program options
- A new ‘pst display name’ parameter to the copy/move-to-PST actions
- The ability to browse lists of folders for rules relating to public folder email stores
- A new arguments parameter within the Execute Program action
- Improved stability of the Mail Attender desktop agent, especially when moving data from the server to the desktop
- A CREATE PST action
- An option to the EXPORT ATTACHMENT action to allow the creation of a zero-byte ‘dummy’ attachment that will trigger the paper clip icon in Outlook for messages where the attachment has been removed
- Click here to learn more about Mail Attender v4.6…..
Permalink
March 16, 2010 at 9:02 am
· Filed under Data Loss Prevention, EDiscovery, Uncategorized
Restore SharePoint documents and list items from native SharePoint backups in minutes, without SharePoint recovery farm… DocRetriever for SharePoint dramatically simplifies the process of restoring individual documents, sites, sub-sites and folders. SharePoint Administrators no longer need to spend countless hours rebuilding your entire production database, or worry about deploying a temporary SharePoint recovery farm, just to recover an individual document or list item.DocRetriever connects directly to native SQL Server backup files, as well as any mountable application aware snapshot, and enables you to browse SharePoint objects as though you were connected to a live SharePoint site. SharePoint objects such as sites, site hierarchies, list items, libraries and views can be recovered directly to the production SharePoint servers, to alternate SharePoint servers or directly to a file system, with complete preservation of all permissions and meta-data.
Key Benefits
Respond to SharePoint recovery requests in minutes
Restore SharePoint objects directly from a backup and avoid using a SharePoint recovery farm or rebuilding your entire production database
Retrieve files in the content databases and restore them to an NTFS folder, even if the site is offline or inaccessible
Key Features
-
Easy to use SharePoint browser to browse all documents and objects within a Farm, Site and Site hierarchies directly from a backup.
-
Restores documents, item lists, libraries with permissions intact without the need for a separate recovery server.
-
Restores multiple versions of same document to restore.
-
Restores sites and sub-sites with permissions intact.
-
Restore documents and items directly to the original production environment, to a file system or to alternate locations within a live SharePoint server.
-
Synchronizes the original with the backup by only restoring missing items.
-
Option to preserve site, sub-site and object level permissions.
-
Search the backups for any document in seconds.
-
Restore directly from SharePoint SQL Server back-up files.
-
All operations are audited and logged so you can easily see what objects has been added or modified.
-
All restore operations are performed through the supported SharePoint APIs.
-
Installs in minutes and requires .NET 3.5 and access to a local instance of SQL Server or SQL Express.
Free eval at http://www.re-soft.com/docretriever/
Permalink
March 9, 2010 at 2:18 pm
· Filed under Archiving, Blackberry, EDiscovery, Email Archiving, Exchange, Instant messaging, OCS
The 17a-4 Data Parser™ takes messaging data generated by many platforms and formats the content into compliant .eml or .msg files which may then be forwarded and captured into the institution’s primary email archive. This allows you to review messages from all sources from a single point. It supports:
We are available to answer any questions, set up demos and provide pricing.More at http://www.re-soft.com/product/17a-4dataparser.htm
Permalink
February 23, 2010 at 1:54 pm
· Filed under Archiving, EDiscovery, Email Archiving, Exchange
Index Engines takes a fresh approach for discovery of electronically stored information (ESI) in the enterprise. It integrates high speed indexing into existing infrastructure that is non-invasive and highly efficient. Terabytes of data on network file servers can be processed at unprecedented speeds of 1TB per hour. Information locked away on historical backup tapes becomes accessible - without the need to restore the content. Data on user desktops, or contained in forensic images can be easily discovered and collected.
One platform indexes, searches and separates the relevant content from the mass of enterprise data, regardless of location, format or age. Find all email belonging to “John Doe”. Analyze what user content exists on specific servers. Collect relevant content from old backup tapes and eliminate those no longer required. Tasks that are nearly impossible for any enterprise. Index Engines can help.
The Index Engines platform seamlessly integrates into existing data infrastructures to perform fast, scalable indexing. Each engine understands common network and storage protocols. Unified integration and data collection from the following environments is currently supported:
- Historical Backup Tapes
- Virtual Tape Libraries
(VTL’s)
- Network Attached Storage
(NAS)
- Desktops/Network Servers
- Hard Drives/USB Drives/ Forensic Images (Encase,Ghost)
More at http://www.re-soft.com/product/indexengines.htm
Permalink