Office365 Visitor Management using Resource Central

​Outlook-driven visitor registration

 

The Covid pandemic is forcing organizations to implement stricter security policies surrounding physical access to buildings - one of these areas is visitor registration and tracking. Having the ability to log visitors into the building for a meeting enables contact tracing for, not only internal employees but, external visitors too.

 

Resource Central offers a visitor registration and management module so that when a user books a meeting room and invites external guests, they can be pre-registered with reception. When the invited guest arrives for their meeting, reception will have the names of all of the attendees of your meeting.  You can reduce the wait times and line ups as guests arrive by pre-printing name badges in-advance. If you include barcode scanning capabilities, you can track all registered visitors within your facility, thus eliminating any manual processes of tracking your guests throughout your building.

 

The meeting room booking system includes a self-registration kiosk feature which allows visitors to check themselves in. Upon check-in, the system automatically sends a notification to the meeting organizer by email.

 

Key benefits for deploying a Visitor registration and management Solution include:

  • Improved security and contact tracing, allowing you to determine who is in your building, when and with whom they met

  • Improved planning of Visitor arrival times to anticipate visitor volume spikes

  • Easy registration of non pre-registered guests

  • Inform the meeting organizer via email that their guests have arrived

  • Improve the productivity of receptionists

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